Best IWMS Software Solutions & Services For K-12 School Districts

  • Put campus facilities and assets to their best uses
  • Get a complete view of maintenance at all locations
  • Manage operations, space and sustainability teams
  • Direct capital improvement strategy and projects

When you’re trying to justify new budget requests, “We’ve held off on upgrading for years” isn’t good enough. You need concrete data like facility history and past service records, along with any other information that will help you make your case. That’s easier for users of an Integrated Workplace Management System (IWMS), which helps districts streamline operations, make costs more predictable and discover new cost-savings opportunities. eCIFM specializes in implementing IBM TRIRIGA®, the best IWMS software solution for K-12 schools. Here’s how it can help your district:

K-12 IWMS Software Solutions: Facilities Management

The biggest percentage of a typical K-12 school district budget goes toward fixed costs, according to a 2017 report from the National Center for Education Statistics. Those numbers don’t change radically from year to year, either. Salaries and benefits are usually the largest expenses.

Up to 30% of the average school district’s budget goes to operations and maintenance. That’s the second biggest budget item after education. Since those aren’t fixed costs, this is where most districts have the most discretion on spending—which means these areas hold some of the greatest potential for savings. The same applies to private K-12 schools, too.

This is where IBM TRIRIGA shines, by helping you make the most of the budget you have and giving you the data to justify additional requests for funds. The Facilities Manager module streamlines processes and helps eliminate waste. With Facilities Manager, you can say goodbye to duplicate work orders and other bureaucratic friction, and you can get the facts to support your repair-versus-replace decisions. A few district-wide moves toward efficiency—for instance, replacing all older boilers with newer and cost-effective models—can make an IWMS pay for itself. If your district is battling budget constraints, an IWMS will give you insights into where you can make improvements. It can also help you uncover new options when it seems like none are available.

An IWMS can help K-12 schools with all aspects of facilities management
An IWMS can help K-12 schools manage capital projects

K-12 IWMS Software Solutions: Capital Projects

While capital improvement projects can be a sign of a district’s healthy growth, they can also be a source of worry: No one wants to waste any part of hard-won bond referendums on cost overruns. IBM TRIRIGA’s Capital Projects Manager module is designed to ensure spending remains under control. Its business analytics help you figure out which building improvements will be money-savers over time, and when rebuilding or remodeling would make more sense.

The software also helps you keep on top of the equipment in each facility. It lets you make smart space allocation decisions based on CAD floor plans: You’ll know exactly how much square footage is available and how it may be best put to use. It also makes reporting on energy efficiency and other regulatory requirements easier.

K-12 IWMS Software Solutions: Mobile Apps

eCIFM has developed a suite of mobile apps that extend IBM TRIRIGA’s functionality and data beyond the desktop. Maintenance specialists are often dispatched to handle urgent problems, such as burst pipes or a broken furnace in the middle of winter. Mobile apps like Services On The Go! give them fast access to information about the work request while in transit—there’s no need to download floorplans and equipment manuals at the office before heading to the job site. This streamlines the work order process, saves time and helps your team get more done.

eCIFM has a robust series of mobile apps to help K-12 schools use IBM TRIRIGA

Why eCIFM?

eCIFM has helped some of the nation’s largest K-12 school districts improve their operations and use their budgets more efficiently with IBM TRIRIGA. Our team includes former TRIRIGA users from a range of industries, as well as developers who work continuously to tailor the software to the specific and ever-evolving needs of K-12 education. It’s all based on practical experience and real-world situations. You won’t be comparing your data to theoretical benchmarks; this is software that helps organizations get more from their budgets and efforts.

eCIFM has also developed tools like Data Migrator to take the pain out of IWMS implementation. Your district will be up and running as quickly as possible. Your data holds the key to making the right decisions for your district; IBM TRIRIGA will show you the way to use that data to reduce waste and discover cost-cutting opportunities.

eCIFM is a three-time Gold-Accredited TRIRIGA deployer and a premier IBM business partner. If your district needs to stretch its budget, or if you have questions about how an IWMS can help your district handle growth, let us know.

Watch one of our clients who was interviewed about TRIRIGA’s use in the Portland’s Public Schools: