- Put campus facilities and assets to their best uses
- Contain and control costs
- See all campus facilities at a glance and properly allocate space
- Meet cost recovery and grant funding requirements
Universities and colleges typically have many different types of facilities on their campuses: dorms, classrooms, cafeterias, gymnasiums, physical plants and more. Making sure those real estate holdings and the assets within them remain operational is an ongoing job that consumes budget and staff time. When your enrollment expands, capital projects will require management: You’ll need to build innovative new classrooms, research labs and housing to meet the growing demands of your market. Keeping those projects on schedule and within budget while handling operations and maintenance as well as other asset management for the rest of your campus or campuses can make every year seem more challenging than the last.
Fortunately, software can handle all of it. An Integrated Workplace Management System (IWMS) like IBM TRIRIGA® is designed to help large organizations manage every aspect of their asset and real estate portfolio, including capital projects. eCIFM has helped hundreds of schools, universities, businesses and other organizations use this IWMS solution to streamline operations, make the best use of their facilities and make costs predictable. Let’s take a quick look at what TRIRIGA can do for your higher education institution:
The Best University Capital Projects Solutions
If your school or university system has a capital improvement plan, IBM TRIRIGA will help keep it on schedule and within budget. TRIRIGA’s Capital Projects Manager module helps you manage new construction and facility renovation projects, keeping project scope, time and costs in check. With everything related to a project contained in one place, you’ll have a single source for all the plans, designs, blueprints, specifications and other material your teams need to do their jobs as efficiently as possible.
eCIFM mobile apps can put that information to work onsite as well—there’s no need for progress to stop just because someone forgot to grab a schematic before heading out to the job site. The software also helps keep work on track by handling design document approvals, ensuring all the necessary paperwork and compliance details are easily available when needed. Project schedules also stay on point thanks to assignments made with critical path schedules, ensuring that the right people with the right skills, material and equipment will be at the job site when needed. You’ll also have insights into upcoming assignments, as well as the best ways to staff and equip them.
Vendor management can become complex on capital projects, especially when there are dozens of firms involved. TRIRIGA handles that, too. It will simplify the process and track all your vendors, along with all their related documents and files. You won’t have to guess about matters such as contractual obligations, pay rates and licenses—you’ll know.
The Best University Asset Management Solutions
Besides keeping capital project timelines and budgets from blowing up, IBM TRIRIGA helps universities with operations and maintenance of everything in their real estate and asset portfolios. As the leading IWMS solution, IBM TRIRIGA offers tools to manage entire campuses centrally. University systems with multiple colleges will find this especially useful for eliminating redundant processes and inventories, especially when compared with running each campus separately.
While optimizing operations and maintenance spending is useful to every institution, it’s especially valuable to those with delayed maintenance. You’ll be able to justify the budget needed to catch up. Repair-versus-replace decisions on equipment service histories and projected savings will be based on actual usage—not guesses. You’ll also be able to spot and fix potential safety and service issues before they cause bigger problems.
TRIRIGA also includes space allocation and optimization tools. When you have millions of square feet in real estate holdings—especially if many of your buildings have unused or underused space—the potential for waste is huge. That’s especially true if you don’t own all of your buildings: Paying for unused space on multiple leases quickly adds up to significant waste. TRIRIGA will help you make allocation decisions based on CAD drawings of all your buildings. You won’t have to guess at how much space is available at a given facility when deciding how many people from which department would work best there. Moreover, you’ll be able to ensure you have enough space to accommodate your growing programs—but not so much that you’re spending money on unused square footage.
Added Value for Higher Education
Organizations in many different industries use IBM TRIRIGA to streamline procedures and get the most from their budgets. Universities and colleges will find particular value in these features from eCIFM:
- Indirect Cost Recovery: Use Principal Investigator to track grant funding and to match all grant funding to specific spaces on campus
- Campus-Wide Floor Plans: Precise maps show panoramic views of all campus operations for easier centralized management
- Mobile Apps: Your teams get the power of TRIRIGA in their hands onsite and can enter job-related details on the spot. This improves information quality overall, which helps you make better data-driven decisions
- Student Apps: Let students create and view work requests
eCIFM’s TRIRIGA solutions for higher education:
- Provide space planning decision support, aid indirect cost recovery and automate space-use information management
- Drive energy and operational savings, improving building performance—and your ROI
- Predict problems before they impact service and safety
- Track and maintain facility analytics, including utilization, density, vacancy rates and chargebacks
eCIFM is more than a software reseller, though. A top TRIRIGA partner for years and an IBM Facilities & Asset Innovation Award winner, we have 120 employees worldwide and have completed hundreds of TRIRIGA implementations over seventeen years. We have extensive experience in higher education, both as implementers and as end-users. We also offer world-class TRIRIGA training, both onsite and online. Your people will be up-to-speed and using TRIRIGA do their jobs better, with less waste, in no time.
If your university system or institution of higher learning needs to reduce expenses, make spending more predictable and get the most out of its budgets, we’d like to hear from you. eCIFM is a premier IBM business partner and certified value-added reseller for IBM TRIRIGA. We’ve been awarded a Gold Accreditation for TRIRIGA deployments three years running. If we can help you find solutions in capital projects and asset management, contact us today.