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Lower Business Energy Costs with IBM TRIRIGA

Business energy costs are an ongoing concern for any organization. According to the U.S. Energy Information Administration’s 2012 Commercial Buildings Energy Consumption Survey, space heating is the most energy-intensive application in the average commercial building in the United States, followed closely by lighting and cooling. While keeping workplaces well-lit and maintaining a comfortable temperature for workers are non-negotiable functions of any business, organizations are constantly in search of ways to keep energy costs under control.

Cost-Reduction Strategies for Universities

Unlike retail chains, which typically feature a single store type across multiple locations, higher education systems must manage widely disparate types of facilities: lecture halls, classrooms, libraries, dormitories, gymnasiums, cafeterias, parking garages, and more. To make a complex situation even more difficult to control, these facilities may be spread out across different campuses in different cities—or even different countries.

Should Your IWMS Be SaaS or On-Premises

An Integrated Workplace Management System (IWMS) is software that helps large organizations manage their real estate and equipment portfolios; the software may be deployed either on-premises, in which it’s physically installed on servers at the location where it’s used, or via the Software-as-a-Service approach, often shortened to SaaS, in which the software is hosted by a third party in the cloud.

What Is the IBM TRIRIGA IWMS

The IBM TRIRIGA® Integrated Workplace Management System (IWMS) is software consisting of a set of six powerful integrated modules that work together to help you manage all of your organization’s people, places, and things. Many of the world’s leading enterprises—corporations, universities, government agencies, retailers, utilities and more—rely on TRIRIGA to manage their facilities, real estate portfolios, capital projects, maintenance schedules, energy usage and more. If you’re curious as to whether TRIRIGA would be a good fit for your organization, or if you’re interested in learning more about how TRIRIGA has been developed and expanded over the past two decades to help organizations cut costs, reduce waste and run more efficiently, read on.

Ten Reasons Your Company Should Use an IWMS

An Integrated Workplace Management System (IWMS) is the software of choice for a growing number of the world’s largest organizations. Companies with millions of square feet in holdings use it to manage multiple aspects of their enterprise, often replacing a patchwork of legacy systems along the way. An IWMS is an invaluable resource for cutting costs, reducing waste and helping organizations run smoother and more efficiently.

Configuring and Customizing Your Integrated Workplace Management System

The best Integrated Workplace Management Systems (IWMS) are designed to work seamlessly with your existing processes and workflows to help your organization run more smoothly and efficiently. After all, you shouldn’t have to change the way your organization operates just to use software—especially software that’s meant to make your life easier.

Meet eCIFM at IBM TRIRIGA University 2018

IBM TRIRIGA University 2018 will take place in Washington, D.C. from November 28-29, with optional training continuing on November 30th. Formerly known as TRIMax, TRIRIGA University is the premier IBM TRIRIGA® user conference, providing an opportunity to share knowledge with fellow conference attendees and learn from the world’s leading TRIRIGA innovators. Many of IBM’s valued partners, including eCIFM, will be on hand throughout the conference to discuss the ways TRIRIGA can help your organization run more smoothly.

Meet eCIFM at IBM TRIRIGA University 2018

New lease accounting standards issued by the Financial Accounting Standards Board (FASB) and its global counterpart, the International Accounting Standards Board (IASB), will go into effect for fiscal years beginning after December 15th of this year. These new standards, which capitalize all operating leases, will affect organizations with leases on the books. Now is the time to make sure your organization is ready.

What Is the IBM TRIRIGA IWMS

If your organization’s real estate holdings involve millions of square feet, it almost certainly relies upon software to manage all that space, including all the assets inside each facility, and perhaps even the employees who work there. Do you know how long you’ve been using that same software? Inertia and budget constraints may have kept you from upgrading for a while. Even if your software is up-to-date, it may still be a patchwork of programs and systems. This is understandable: Over the years, developers have created a variety of software types, each of which focuses on different aspects of real estate, facility and equipment management, and as a result, many organizations rely on multiple systems, none of which are integrated with the others. Finding the best system or combination of systems for your company, school, governmental agency or other organization can be a challenge.

Increase Corporate Sustainability with an IWMS

When it comes to facility energy usage, conservation used to mean that lights and appliances were turned off or on as necessary. Now, high-end software helps run all the facilities in your commercial real estate portfolio as efficiently as possible—and that includes keeping on top of conservation and sustainability issues. The right software can help your organization track waste streams, energy usage and greenhouse gas (GHG) emissions and identify areas in need of improvement, all of which leads you toward a leaner and more efficient operation. Every organization wants to run as efficiently as possible; every budget dollar saved is one that can help further your mission, achieve your goals and reward the people who make it all happen.

Best Practices for Facilities Maintenance

Whether you head a university system, an open-roof manufacturing facility, a global retail chain, or any other organization with significant real estate holdings, you always want to get the longest and most profitable use from all your facilities and assets. If your portfolio encompasses dozens or hundreds of facilities, that need becomes especially keen—and especially difficult.

Ten Reasons Your Company Should Use an IWMS

Whether you provide services or make products, you probably have a good sense of your how your clients feel about your organization. You may even conduct regular customer satisfaction surveys, which let you know exactly how happy—or unhappy—they are. If you’re a small or mid-sized outfit, you may be able to make a tweak to your operations here and there to boost your client satisfaction ranking.

Ten Reasons Your Company Should Use an IWMS

How many approval steps are in your average project? How many people are waiting on approvals at any given time? Do your colleagues grouse about delays? When people have to wait on signoffs, bottlenecks hit everyone involved. The waits make projects take longer, resulting in opportunity costs, while other projects can suffer from divided attention. The cumulative effect of multiple approval delays means you can miss milestones, incur late fees or even have to source new vendors, should they be unavailable past the original contract dates.

IWMS challenges with a mobile workforce

Video chat used to be awkward: With the aid of a bulky, orb-shaped camera propped on top of your monitor, you could send and receive grainy live images, accompanied by a muffled audio stream. Thankfully, that’s all changed—these days, video chat is so clear, fast and responsive that you can have real-time face-to-face meetings while viewing your work on the same screen. That technology, combined with a widespread desire for more flexible working arrangements, has led to a bigger worldwide mobile workforce.

Workforce Management Solutions with an IWMS

Even your best employees have highs and lows. They have productive days, and then they have days spent searching in vain for missing documents or chasing down approvals to keep projects on time. Performance inconsistencies can make the task of workforce management a challenge.

Workforce Management Solutions with an IWMS

If you’re looking for space planning solutions or are in need of facilities management software, you may have encountered a handful of unfamiliar acronyms in your research into what would work best for your organization. CAFM (pronounced CAFF-em) and IWMS are two terms that frequently pop up in conversations about systems designed to handle facility management. Both systems have some surface similarities, but are wildly disparate in both scope and function.

IWMS challenges with a mobile workforce

Managing a single facility is a sizeable job in itself. Managing a portfolio of facilities with millions of square feet of assets and equipment needing varying levels of attention on different cycles and schedules is a job that requires both a high-level view and a detailed understanding of your portfolio and assets—especially if your budget is inflexible. The goal is to get every asset and facility on a regular maintenance schedule and to repair or replace older equipment as needed.

IWMS challenges with a mobile workforce

If your organization uses an Integrated Workplace Management System (IWMS) to manage its real estate and assets, you’re already well aware how the desktop version helps manage everything in your organization’s portfolio, from identifying underused facilities to keeping track of your capital projects. Extending IWMS functionality beyond the desktop to remote job sites requires the use of applications designed to be used with mobile devices. Mobile apps designed for use with an IWMS may be broken down into three general categories:

How to Justify High-End IWMS Software

Planning, operating, and maintaining all your facilities and equipment to keep your organization running smoothly and in a cost-effective manner is a complicated task. An Integrated Workplace Management System, known as an IWMS, will help greatly—provided it’s the right IWMS. There are multiple IWMS options out there, ranging from small and basic to comprehensive and fully integrated. If your real estate portfolio has five million square feet or more in holdings, you’ll need a premium IWMS with multiple powerful integrated modules capable of managing your real estate, facilities, capital projects, workplace operations, energy usage and more.

How Integration Is the Key to Your Workplace Management System

Companies turn to Integrated Workplace Management Systems (IWMS) to organize and streamline their data and operations and gain the most value from their real estate and property portfolios. The organizations that can benefit the most from a modern, powerful IWMS often have more than five million square feet in holdings—sometimes much more. At that scale, even small inefficiencies can represent enormous waste and missed opportunity costs.

Choosing the best mobile inspection app

If you’re in search of the best mobile app for building and facility inspections, you’re probably already convinced of the advantages of digital records over paper. Even if your people—or third-party inspectors—already use a digital system, lugging laptops around a job site can be a hassle. The obvious solution: inspection software that can run as an app on mobile devices. But then what?

Workforce Management Solutions with an IWMS

If your business is like most, the buildings and equipment in your portfolio rank among your top expenses. This is why strategic facility planning (SFP) is so critically important. SFP entails understanding all aspects of your existing facilities, deciding what new facilities would be suitable additions and planning for the long-term future of all facilities within your organization. The idea is to establish current and future facility needs that are in line with your organization’s goals—and to make sure they remain in line along the way. Simply put, SFP is used to maximize building usage, both now and in the future.

Cost-Reduction Strategies for Universities

For institutions of higher learning, acquiring new land and buildings is a significant expense. So is launching new construction projects. Operations and maintenance expenses can take a hefty toll on a budget, too. In fact, a 2012 study of space management in higher education noted that space-related expenses were second only to staff salaries. The bigger your portfolio, the greater the expense.

Real Estate Management Solutions for Government Agencies

Government agencies have a long-term interest in maintaining public facilities, whether rented or owned, to provide the most value to the agencies and the citizens who use them. Stewards of public holdings also have to adhere to industry-specific regulations as well as to stringent reporting and transparency requirements. In recent years, high-profile missteps from the federal government, both in managing some of its leases and in attempting to sell some of its unused buildings, have led to increased public scrutiny of its real estate management strategies.

How to Choose an IWMS

After you’ve done your research and have concluded that your organization would benefit from an Integrated Workplace Management System (IWMS), you’re still faced with a difficult decision. How can you choose between all the top IWMS options to find the one that best suits your organization’s needs? What should you consider before requesting proposals and quotes? Although your specific implementation will be unique to your organization’s current setup and needs, there are three main aspects to consider: your needs, your potential benefits and your vendor of choice.

How Integration Is the Key to Your Workplace Management System

If your company is in the Fortune 500, your real estate and asset portfolios likely encompass millions of square feet, often sited across the globe, subject to ever-changing regulatory and taxation regimes that vary by country—and even, for some special development zones, by city block. A portfolio that enormous is too complex to manage without the aid of the right software. To maximize the return on your real estate transactions, simplify lease accounting standard compliance and make the best possible data-driven strategic decisions, you need an Integrated Workplace Management System (IWMS) like IBM TRIRIGA®.

Best Practices for Capital Assets Management

If your organization has five million or more square feet of real estate holdings, simply maintaining all those buildings and the equipment therein is a complex task. Unless you keep records on every facility and asset, it’s difficult to know how long something should last, when it needs servicing and when it needs replacing. The same applies to strategic planning: If you can’t compare your current holdings against future needs, you can’t run what-if scenarios and manage growth properly.

Use Facility Condition Assessment as Part of Your IWMS

Run-to-failure maintenance plans are just what they sound like: Your organization avoids preventive maintenance, opting instead to use facilities and equipment until they wear out and need to be replaced. It’s as costly as it sounds. Keeping equipment and facilities properly maintained with regular preventive service makes budgets go further—and avoids unwanted downtime when your gear finally breaks. As inefficient as run-to-failure is, it’s often the default maintenance method for at least part of an organization’s portfolio. If you want to contain costs while supporting your facilities and equipment with proper preventive maintenance, you need a plan. Enter FCAs: Facility Condition Assessments.

How Integration Is the Key to Your Workplace Management System

Managing a single office can be a full-time job. Same for managing a building. But how about managing a portfolio of buildings and other facilities, plus all the equipment and assets inside—spread across the globe? When you’re managing a real estate portfolio with millions of square feet, simply staying on top of all your leases is a herculean task, and that’s not even including all your other management responsibilities. With so much square footage to monitor, would you be able to prove every asset and facility is being put to its best use?

How to Justify High-End IWMS Software

In a world of global financial uncertainty, banks and other financial services organizations need to be alert to any opportunity to increase revenue and decrease the cost of doing business. As banks and financial institutions focus their attention on recovery following the economic downturn of the last decade, there’s greater pressure to find ways to reduce unnecessary expenditures and save money. Fortunately, that’s exactly what an Integrated Workplace Management System (IWMS) like IBM TRIRIGA® does. If your bank or financial institution is in search of new cost optimization techniques, read on.

Decrease Time to Market with an IWMS

For any retail company, managing store lifecycles throughout the portfolio is critical. The consequences of failure are clear: 2017 featured a record number of store closures, and 2018 seems off to a similarly rocky start with the high-profile demise of the longstanding retail chain Toys “R” Us. These losses underscore the need for retail businesses to operate as efficiently as possible. Informed decisions must be made about shuttering existing stores with dim futures and remodeling or opening new stores with bright ones. Every new and remodeled location needs to be innovative enough to compete with online retailers—and to get up and running as quickly as possible. From concept to opening, the goal is to get customers inside new and remodeled stores quickly while making sure not to cut any corners along the way. The faster your new or updated store opens, the sooner you can begin earning.

If your IWMS is no longer supported, eCIFM can help

Everything was fine.

You and your team knew how to use your facilities management software. It might have been slow or problematic, but it worked. Usually.

However, as users of some long-standing facilities management and space-planning software have recently learned, software improvements and upgrades aren’t a given, and publishers can drop support for older software jarringly quickly. There are any number of reasons for this: Sometimes a company will be acquired by an organization with little interest in aspects of the original product line, or sometimes a product line lags behind, left to limp along while newer and more profitable offerings get all the attention. Whatever the reason, when the developers of your facilities management software—or of your entire Integrated Workplace Management System (IWMS)—decide to stop supporting it, it’s time to look for a replacement. It’s important to act swiftly: Mission-critical systems can affect operations throughout your organization.

Choosing the best mobile inspection app

As smartphone users, most consumers have seen development and support for many mobile apps flag over time. That’s not a big deal for an Angry Birds knockoff, but it matters very much when it comes to software that organizations rely upon to help them run efficiently, predictably and profitably.

Best Practices for Capital Assets Management

Growth is a great problem to have, as it probably means your business or organization is flourishing. However, continued growth brings with it the need to add more space. Maybe your people are working elbow-to-elbow, or maybe you’ve launched a new product line that requires additional room for production. Or maybe your facilities need substantial upgrades. Even if you use a space management system to get the most profitable use out of all your buildings, at some point you’ll need to consider new construction. That’s where problems can start, as runaway capital projects are notorious for busting budgets.

Meet eCIFM at IBM TRIRIGA University 2018

How do you know if you’re efficiently managing the buildings you lease? How do you integrate those leases with those of the buildings you own? Whether you’re a company, government agency or school, if you have a significant real estate portfolio with a large amount of square footage—and particularly if your buildings are spread out across multiple locations—lease management software will place a vast amount of information about all the facilities in your portfolio at your fingertips, enabling you to make informed, data-driven decisions. Lease management software is designed to give you a single comprehensive view of your portfolio and to optimize efficiency as a whole. It’ll help you lease the right amount of space to suit your needs without wasting money on unused areas. With the aid of lease management software, you can achieve your strategic real estate objectives, all while maintaining compliance with the Financial Accounting Standards Board (FASB) and other regulatory agencies.

IBM’s inaugural Think 2018, which will be held in Las Vegas from March 19-22, is a mega-conference designed to bring together today’s thinkers and global business leaders for the sharing of ideas. Hailed as “the technology industry’s most important event,” the conference will feature a powerhouse lineup of guest speakers comprised of tech visionaries, industry experts and IBM senior leaders. Think 2018 will also host thousands of workshops and hands-on laboratories and will feature networking opportunities and entertainment from bold-name performers. The event promises to spark new thinking among a greater pool of innovative IBM users and developers.

Lower Business Energy Costs with IBM TRIRIGA

Energy management is an environmental goal almost everyone can agree on: If you can eliminate energy waste and increase efficiency, you’ll spend less money while promoting conservation and sustainability. However, it’s easier to set efficiency and carbon-reduction goals than it is to accomplish them. To manage energy usage within your company or organization, you’ll need to benchmark all points of expenditure and waste, adjust systems to use only as much energy as needed and provide suggestions for ongoing improvements. That means continuously collecting measurements and tracking data for all facilities throughout your portfolio, which can be a time-consuming and onerous task. Fortunately, energy management solutions for your buildings are designed to simplify the process.

K-12

Schools need maintenance. Maintenance costs money. If not handled efficiently, maintenance will cost even more money. In Oregon’s Portland Public Schools (PPS) alone, more than eighty maintenance technicians handle roughly 2,500 work orders every month. Most of those work orders are driven by emergencies: If a pipe in a school facility breaks, for example, someone must be dispatched immediately to fix it.

Choosing the best mobile inspection app

If you use an integrated workplace management system (IWMS) like IBM TRIRIGA®, you know how it lets you discover savings opportunities throughout your real estate and operations portfolio. That’s great for the desktop, but what about your people in the field? That gap is why we first launched eCIFM mobile apps in 2005 to help users enter and track work orders via mobile. There are now six such apps, each of which helps your team save time and money. Here’s how:

Meet eCIFM at IBM TRIRIGA University 2018

In theory, the goal of global facilities and real estate management is straightforward. According to Sanjiv Paul Singh, Executive Vice President of eCIFM Solutions, you need to ensure all people, places and things in your portfolio can produce the most value possible per square foot. At the root level, that means giving your staff enough room to work while also making sure they’re in close proximity to other team members as needed. Similarly, assets should be positioned and used where they’ll be put to best use. At the same time, the places in which your staff and equipment work should be reviewed regularly in terms of both utilization and cost-effectiveness. The ideal is to have enough vacant space in your portfolio to allow for flexibility in personnel and asset moves without leaving too much space—and paying for the privilege. Simply put: The goal is to reduce costs and improve ROI.

Choosing the best mobile inspection app

Inspections—especially annual audits and facility condition assessments—can be complex and expensive. Beyond the sheer number of assets and facilities that need to be checked, the process may involve recruiting additional personnel, some of whom may be third-party workers hired at considerable expense. All this work is necessary to get a clear picture of the age, history and expected lifespan of your assets. This data is crucial to building a case for maintenance budgets. Inspections and audits may also be required for compliance with regulatory regimes.

Manufacturing & Technology

January 1, 2019. That’s the date by which most corporations need to comply with updated regulations pertaining to the way leases are considered in accounting. This means there’s work to do—but there’s also a chance to discover opportunities for savings and increased efficiency. You probably already know about the deadline breathing down your neck; you may feel pressured to ensure your business is compliant before it hits. Knowing what can happen and how to avoid problems is the key to avoiding any kinks in your operations during the transition. The right integrated workplace management system (IWMS) might be all you need.

Workforce Management Solutions with an IWMS

How much does your company spend on facilities management across your portfolio? How often does that number change, and by how much? If you don’t have the number at hand, could you derive it easily if needed? Depending on how many programs or systems you use to collect and store the data in question, such an exercise can be extremely difficult, or even impossible. This is especially true when trying to figure out the total cost of ownership (TCO) across multiple systems. Using an integrated workplace management system (IWMS) solves the problem, putting all the data needed to calculate facilities management spending in one place, from the asset level up to the portfolio level.

Workforce Management Solutions with an IWMS

Real estate is expensive. Unused or underused real estate is expensive and wasteful.

Also, water is wet.

While everyone knows the third statement to be true, COOs and other facilities managers know about the first two from experience. The more square footage your company has in real estate holdings and usage, the truer those statements are. Because real estate is generally a fixed cost, using it wisely can have a big effect on your bottom line.

IWMS challenges with a mobile workforce

If only facilities management was as simple as managing just the facility. But you’ve got more on your hands: You and your team need to manage people, locations, processes, and technology for a bevy of facilities. Fortunately, you already have integrated workplace management system (IWMS) software that can help. And a mobile app that interfaces with your integrated system can further enhance the efficacy of your IWMS when it comes to facility management, saving both time and money.

About Us

eCIFM Solutions Inc. is a world class service provider of Integrated Workplace Management Solutions (IWMS) to a wide range of corporations, educational institutions, and Federal, State, and Local government agencies. We specialize in successfully implementing the IBM TRIRIGA® IWMS suite of software solutions for our clients based on a thorough analysis of our clients needs, industries, and best practices.